Stop losing money to lost receipts.
LedgerPilot turns the shoebox of receipts in your truck into clean, tax-ready books. Snap a photo — AI reads it, files it, and has it ready for your CPA. No accounting degree. No API keys. No $240/year QuickBooks bill.
$0 today · Cancel anytime · Set up in 5 minutes
Your year at a glance
LedgerPilot
Receipts captured
312
zero lost to the dashboard sun
Mileage logged
4,218
deductible business miles
Organized for taxes
100%
categorized and receipt-backed
CPA handoff
1 click
export the whole year
Sound familiar?
You're great at your trade. The paperwork is the part that eats your evenings.
Receipts fading in the truck
That Home Depot receipt on the dashboard? It's a tax deduction evaporating in the sun. Every lost receipt is money you hand to the IRS for no reason.
Sunday nights in spreadsheets
You didn't start your business to do data entry. But every weekend there's the pile: receipts, invoices, bank statements, mileage you forgot to write down.
Paying monthly for software you don't use
QuickBooks keeps adding features for accountants — and raising prices on people who just need clean records. You're paying $240+/year for complexity.
Three steps. That's the whole system.
If you can take a photo, you can keep books.
Snap it or upload it
Photo of a receipt, PDF invoice, bank statement — toss it in from your phone or computer the moment you get it. Done in 5 seconds.
LedgerPilot reads it for you
AI pulls the merchant, date, amount, tax, and line items, then files it into the right category and project. No API keys, no setup — it just works.
Hand your CPA one clean package
Come tax time, export everything — transactions, receipts, mileage log, P&L — in minutes. Your accountant will think you hired a bookkeeper.
Everything you need. Nothing you don't.
Upload, review, organize, export. The workflow stays simple on purpose.
AI receipt scanning — included
Every plan includes monthly AI scans out of the box. No OpenAI account, no API key, no configuration. Snap, upload, done.
Mileage tracking
Log customer visits, odometer readings, and business purpose. Export a clean, IRS-ready mileage log — one of the biggest deductions 1099 workers miss.
Bank statement matching
Upload your bank statement and match rows to receipts. Catch the expenses you forgot about before tax day, not after.
Your storage, your choice
Private Vault storage is included with every plan. Prefer your own Google Drive or Dropbox? Connect it and your files never leave your control.
Jobs, projects, and categories
See what each job actually cost you. Organize income and expenses by project, customer, or any category you invent.
Tax-ready reports and exports
Profit & loss, CSV exports, mileage logs, and full backup packages. Your data is always yours — export everything, anytime, no lock-in.
Why people switch from QuickBooks
You don't need enterprise accounting. You need clean records at a fair price.
Simple pricing. Everything included.
Every plan starts with a 30-day free trial. AI scanning and private storage included — no add-ons, no surprises.
Basic
Everything a solo business needs to keep clean, tax-ready records.
$99
/year
Less than $2 a week
- ✓AI receipt scanning included — 100 scans/month
- ✓5GB private Storage Vault included
- ✓Bank statement upload and receipt matching
- ✓Mileage tracker with IRS-ready exports
- ✓Transactions, categories, and projects
- ✓Profit & loss reports and CSV exports
- ✓Or connect your own Google Drive / Dropbox
$0 today. Cancel anytime during your trial.
Plus
More scans, more storage, and CPA-ready export packages.
$197
/year
For busier operations
- ✓Everything in Basic
- ✓300 AI scans/month + 10GB Vault included
- ✓White-glove QuickBooks migration — we move your books with you
- ✓Deduction Finder — AI flags commonly missed write-offs
- ✓Quarterly tax estimates from your real numbers
- ✓Smart mileage: one-tap repeat trips + AI odometer reader
- ✓Auto-categorization rules — set once, never sort that merchant again
- ✓CPA Export Center + priority support
- ✓Bank sync comes to Plus members first when it ships
$0 today. Cancel anytime during your trial.
No lock-in, ever.
Your data is always yours. Export every transaction, receipt, and report at any time — even after you cancel.
What's coming next
Built in the order working contractors actually need it.
Invoices and getting paid
Create estimates and invoices, email them to customers, track paid/unpaid, and connect payments back to your records.
Read-only bank sync
Secure, read-only bank connections so transactions flow in automatically. Plus members get access first when it ships.
Quarterly tax estimates
Know what to set aside for the IRS each quarter, calculated from your real recorded income, expenses, and mileage.
Job costing reports
Per-job profit reports so you know which work actually makes you money — and which customers don't.
Frequently asked questions
Do I need my own AI or OpenAI account?
No. AI receipt scanning is managed by LedgerPilot and included with every plan — 100 scans a month on Basic and 300 on Plus. No OpenAI account, API key, or customer configuration is required.
Is storage included?
Yes. Basic includes 5GB of private Storage Vault and Plus includes 10GB — enough for years of receipts and statements. You can also connect your own Google Drive or Dropbox instead, so your files stay entirely under your control.
How does the free trial work?
Every plan starts with a 30-day free trial. You pay $0 today, use everything, and cancel in one click before the trial ends if it's not for you.
I'm switching from QuickBooks. Can I bring my data?
Yes — and Plus members don't do it alone. White-glove migration is included: we get on a screen-share call, help you export from QuickBooks, import your history, set up your categories, and verify the numbers match before you cancel anything.
Is LedgerPilot a replacement for a CPA?
No — it's what makes your CPA cheaper and happier. LedgerPilot keeps your records clean and export-ready all year, so tax prep takes hours instead of weeks. It does not provide legal, tax, or accounting advice.
What happens to my data if I cancel?
You can export everything — transactions, receipts, mileage logs, and complete backup archives — at any time, including after you decide to leave. No lock-in, ever.
Who is behind LedgerPilot?
LedgerPilot is built by a working handyman who got tired of accounting software made for accountants. It's designed around how 1099 workers, tradespeople, and solo business owners actually operate.
Tax season is coming whether you're ready or not.
Start now and every receipt from today forward is captured, categorized, and CPA-ready. Thirty days free — if it doesn't save you time, cancel and pay nothing.
Start your free 30-day trial$0 today · Cancel anytime · Your data is always exportable